While it is normal procedure to transfer funds from your conference fund to your general staff fund for reimbursement purposes, an exception has been made for Worldwide Conference fees that allows Novo to simply transfer your conference fees into the Novo fund paying the conference costs. Please note that this exception applies to you and your immediate family members. It also only applies to the conference fees (room and registration fees only). You may not submit flight reimbursements or other Worldwide Conference related expenses from your conference fund. An internal transfer from your Conference Fund to your General Staff Fund is necessary for flights and other travel expenses.
The reason that this exception is allowed is because you are effectively only transferring money from your Conference Fund to Novo (who has already paid your conference fees). You are not paying an outside party such as the hotel.